Daten. Leben.

Digital incoming invoice management.

The cost and time involved in invoices passing through different departments, possibly even at different locations, is enormous. To significantly reduce throughput and processing times, we offer a special incoming invoice solution. The system automatically recognizes and includes incoming invoices and receipts and forwards them to the responsible employees.

All important invoice information, such as invoice recipient, invoice sender, invoice amount including complete line items and invoice date are recognized and subjected to a precise plausibility check. If invoices match an existing purchase order reference in the ERP system, then they can be processed up to invoice posting and automatically stored in the audit-proof archive.

Perfect control thanks to workflows

With an electronic and standardized invoice verification workflow, invoices without a purchase order reference are forwarded to the individual clerks or departments and released accordingly.

This means for you:

  • Elimination of costly and time-consuming search for invoice documents
  • Invoice documents can no longer be lost
  • More cost-efficient and faster processing time
  • Documentation and transparency of all work steps without gaps and in real time
  • Better data quality
  • No multiple entries of invoices
  • Integration with financial accounting and operational systems creates end-to-end processes
  • Realization of cash discounts through deadline regulation
  • Legally compliant electronic archiving
  • High degree of automation reduces the workload of employees

New standard for the future: ELO supports ZUGFeRD

With the participation of the Federal Ministry for Economic Affairs and Energy, the Federal Ministry of Economics and Energy and BITKOM, the central user guide of the Forum for Electronic Invoicing Germany (short ZUGFeRD) published a new standard for electronic invoices in companies and public authorities.

The data model enables electronic invoices to be processed digitally more easily, quickly, and securely, thus relieving all companies and public authorities of the burden of paper and enabling them to work more efficiently at the same time.

ZUGFeRD technically uses the PDF/A-3 carrier format as a container in order to incorporate structured XML data. These are machine-readable, while the pdf format is visually readable for all users. The XML files contain the information required for the correct handling of an invoice under tax law and can be decrypted and also encrypted using the ELO ECM systems, as well as forwarded to all relevant channels, such as ERP systems.